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Under the current publication process, electronic capture of most of the information to be printed in a patent will begin as soon as an allowed application is received in the Office of Patent Publication, immediately after the Notice of Allowance has been mailed. The Office of Patent Publication forwards the allowed applications to the printer for Initial Data Capture (IDC). This IDC process takes approximately three weeks to accomplish and during this time the application is not available to examiners. However, in case of an emergency situation, an application may be requested through the Technology Center Director's office. After IDC is completed, the application is returned to the Office of Patent Publication.
When the issue fee is paid and all other requirements have been met (e.g., drawings) within the time allowed by law, the application is forwarded to the printer for Final Data Capture (FDC) and final issue preparation. At this point, the application can only be retrieved if it is withdrawn from issue. The application is assigned a patent number and issue date about ten days before the application issues as a patent, and an Issue Notification is mailed to inform the applicant of the patent number and issue date. A bond paper copy of the patent grant is ribboned, sealed and attested in the Publishing Division of the Office of Patent Publication.
All allowed applications ready for printing will be selected by chronological sequence based on the date the issue fee was paid. Special handling will be given to the following applications in these categories:
(A) Allowed cases which were made special by the Commissioner (including those under the Special Examining Procedure).
(B) Allowed cases that have a U.S. effective filing date more than 5 years old.
(C) Allowed reissue applications.
(D) Allowed applications having an effective filing date earlier than that required for declaring an interference with a copending application claiming the same subject matter.
(E) Allowed application of a party involved in a terminated interference.
To ensure that any application falling within the scope of the categories outlined above and identified by (A) to (E) receives special treatment, the examiner should staple on the file wrapper a tag entitled "Special in Publishing Division." The special tag, PTO-1101, may be obtained from the technical support staff. The examiner shall print directly on the tag the recitation "In Publishing Division" and the appropriate printing category outlined above. The application is then forwarded to Publishing Division.
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(b) SPECIFIC POWERS.- The Office-
(1) shall adopt and use a seal of the Office, which shall be judicially noticed and with which letters patent, certificates of trademark registrations, and papers issued by the Office shall be authenticated;
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Patents shall be issued in the name of the United States of America, under the seal of the Patent and Trademark Office, and shall be signed by the Director or have his signature placed thereon and attested by an officer of the Patent and Trademark Office designated by the Director, and shall be recorded in the Patent and Trademark Office.
The Issue Fee Transmittal form provides a space (item 2) for the person submitting the base issue fee to indicate, for printing, (1) the names of up to three registered patent attorneys or agents or, alternatively, (2) the name of a single firm, which has as a member at least one registered patent attorney or agent, and the names of up to two registered patent attorneys or agents. If the person submitting the issue fee desires that no name of practitioner or firm be printed on the patent, the space on the Issue Fee Transmittal form should be left blank. If no name is listed on the form, no name will be printed on the patent.
The Issue Fee Transmittal form portion (PTOL -85B) of the Notice of Allowance provides a space (item 3) for assignment data which should be completed in order to comply with 37 CFR 3.81. Unless an assignee's name and address are identified in item 3 of the Issue Fee Transmittal form PTOL-85B, the patent will issue to the applicant. Assignment data printed on the patent will be based solely on the information so supplied. See MPEP § 307.
Only the first appearing name of an assignee will be printed on the patent where multiple names for the same party are identified on the Issue Fee Transmittal form, PTOL-85B. Such multiple names may occur when both a legal name and an "also known as" or "doing business as" name is also included. This printing practice will not, however, affect the practice of recording assignments with the Office in the Assignment Division. The assignee entry on form PTOL-85B should still be completed to indicate the assignment data as recorded in the Office. For example, the assignment filed in the Office and therefore the PTOL-85B assignee entry might read "Smith Company doing business as (d.b.a.) Jones Company." The assignee entry on the printed patent will read "Smith Company."
Various officials including the manager of the Publishing Division have been designated as attesting officers to attest to the name of the Commissioner. The assistant manager of the Publishing Division acts as attesting officer in the absence or unavailability of the manager of the Division.
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